Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

The Human Resources Coordinator supports the HR department and organization by performing a wide range of administrative, operational, and employee-facing duties. This role ensures the accuracy of employee data, compliance with policies and regulations, and the smooth execution of HR processes, while serving as a key point of contact for employees and stakeholders.

Essential Duties & Responsibilities:

Recruitment & Onboarding

• Coordinate onboarding for new hires, including set up in ADP WorkforceNow, welcome communications, and training registrations. Meet with new hires to process I-9 documents and troubleshoot onboarding issues and organize headshots for new employees (online and in person).
• Prepare and distribute monthly HR newsletters to Area Managers and Department Heads.
• Coordinate the performance review process for all employees.
• Schedule and ensure compliance with anti-harassment training for all employees.
• Distribute updated labor law posters to all offices and jobsites.
• Track and distribute milestone employee anniversary awards.
• Manage employee referral program and ensure payment for referrals.

HR Administration & Data Management

• Maintain and update employee data in HRIS (ADP WorkforceNow) and ERP system (Deltek); generate reports and ensure data accuracy, including digital employee personnel files. Assist in data collection and analysis.
• Administer HR policies, procedures, and practices in accordance with company objectives and legal requirements, including statutory compliance reporting, such as Affirmative Action Plans.
• Maintain and enhance HR Portal pages and employee communications via SharePoint.
• Respond to HR inquiries from internal and external stakeholders, escalating as needed.
• Collaborate with Payroll for timely and accurate processing of employee data and transactions.

Employee Support & Office Operations

• Compose, edit, and prepare correspondence.
• Provide employment verification for current and previous employees.
• Assist with New Employee Orientation (NEO) meetings.

Special Projects & Additional Duties

• Partner with HR team on process improvements, policy development, and company-wide initiatives.

Minimum Qualifications:

• Bachelor's Degree with emphasis in Human resources, business administration, or equivalent area of study.  2+ years of experience in human resources, business administration or related position or combined internships.
  • Or, A.A. Degree and 3 years of HR-related experience or
  • Or, Non-Degree holders with HS diploma/GED and 4 years of HR-related experience
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with integrity and professionalism.
• Proactive problem-solving; able to work independently or as part of a team.
• Analytical thinking and ability to break down problems.
• Ability to manage multiple priorities and adapt to changes.
• Effective teamwork and interpersonal skills.
• Customer focus and results orientation.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $60,000-$65,000.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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