Vanir Construction Management, Inc.

  • Administrative Assistant / Receptionist

    Job Locations US-CA-Los Angeles
    Job ID
    Administrative/ Clerical
  • About Vanir

    Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

    Job Description

    Vanir Construction Management, Inc. is seeking an Administrative Assistant / Receptionist to join the team in the Los Angeles, California area. The Administrative Assistant / Receptionist performs general administrative duties and serves as the first point of contact for visitors and callers. This position will be based at a higher education client's project site.


    Essential Duties & Responsibilities

    • Answers and directs incoming telephone calls and takes messages.
    • Welcomes and directs guests and visitors to the Program Management Office.
    • Issues & keeps track of guest access badges.
    • Maintains guest access badge log
    • Orders new badges for incoming staff and collects badges from outgoing personnel.
    • Maintains conference room schedules and books meetings.
    • Manages conference room calendars
    • Confirms recurring reservations
    • Reschedules any conflicting meetings
    • Receives office deliveries and directs deliveries to respective department.
    • Places service calls to building/facilities management.
    • Maintains program-wide Personal Time Off (PTO) calendar and log.
    • Updates contact directories.
    • Prepares and sends mail/FedEx as needed.
    • Works with Office Manager to maintain inventory and order supplies.
    • Assists Executive Management Team on ad-hoc assignments as needed.
    • Other related duties as assigned.

    Minimum Required Qualifications

    • Excellent interpersonal, verbal and written communication
    • Strong organizational skills
    • Proficiency with Microsoft Suite
    • Previous administrative work or internship experience is preferred, but not required
    • Ability to represent Vanir and related entities in a professional manner at all times to ensure company policies and procedures as well as compliance to all applicable laws and regulations.

    How to Apply

    If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at


    VEVRAA Federal Contractor

    Request Priority Protected Veteran Referrals

    EOE Minorities/Females/Protected Veterans/Disabled

    Contact Email:


    Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.


    We Participate in E-Verify


    Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.


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