Vanir Construction Management, Inc.

  • Project Coordinator

    Job Locations US-CA-Napa
    Job ID
  • About Vanir

    Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

    Job Description

    The Project Coordinator provides project administration support in the areas of document control, coordination, communication, and distribution of project specific information, authorizations, documentation and statuses. Maintains current administration functions to manage and ensure adherence to all pertinent financials, statuses, and documentation. 


    Essential Duties & Responsibilities

    • Functional knowledge of construction contracts, documentation procedures, administration support activities to ensure performance to project requirements.
    • Obtain and maintain data, information, communications, and approvals required by project and company requirements between owner, architects, engineers, contractors/subcontractors, or other project related entities.
    • Maintain complex project logs and tracking of relevant data and information for use by project staff and necessary entities.
    • Participate in meeting preparation, support and follow up documentation.
    • Prepare, provide support, and publish reports, metrics, detailed information documents and communications for project staff and project leadership.
    • Ensure project information and documents are logged for costs, guarantees/ warranties, and related provisions for project leadership and handover to owner entities.
    • Provide all services and objectives to ensure the quality of Vanir’s services.
    • Perform other duties as required. 

    Minimum Qualifications

    • Bachelor's Degree with emphasis in technical disciplines such as engineering, construction management, architecture, or equivalent technical area of study.  1+ years of experience in construction, engineering or architectural related position or combined internships.
      • Or, Bachelor's Degree with a preference in business disciplines such as business administration, accounting/finance or management.  2+ years of experience in project coordination and support on construction, engineering, or equivalent technical projects.
      • Or, non-degree holders must possess 5+ years of experience in a construction, engineering, architecture, or similar technical projects related to providing coordination, project support, and planning.
    • Should possess knowledge and application of construction coordination, administration support, project cost, document controls, applications and practices.
    • Strong understanding and application of accounting, cost, administrative, and personnel interactions in professional settings.
    • Strong computer skills and familiarity with Microsoft Office Suite products, and experience with project related systems such as accounting/cost software, scheduling programs and documentation tracking systems.
    • Ability to represent Vanir and related entities in a professional manner at all times to ensure company policies and procedures as well as compliance to all applicable laws and regulations.

    How to Apply

    If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at


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    Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.


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