Vanir Construction Management, Inc.

  • Administrative Assistant / Receptionist

    Job Locations US-CA-Los Angeles
    Job ID
    2018-2358
    Category
    Administrative/ Clerical
    Type
    Full-Time
  • About Vanir

    Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

    Job Description

    The Administrative Assistant / Receptionist performs general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

     

    Essential Duties & Responsibilities

    • Answers and directs incoming telephone calls and takes messages
    • Welcomes and directs guests and visitors to the Program Management Office
    • Issues & keeps track of guest access badges
    • Maintains guest access badge log
    • Orders new badges for incoming staff and collects badges from outgoing personnel
    • Maintains conference room schedules and books meetings
    • Manages conference room calendars
    • Confirms recurring reservations
    • Reschedules any conflicting meetings
    • Receives office deliveries and directs deliveries to respective department
    • Places service calls to building/facilities management
    • Maintains program-wide Personal Time Off (PTO) calendar and log
    • Updates contact directories
    • Prepares and sends mail/FedEx as needed
    • Works with Office Manager to maintain inventory and order supplies
    • Assists Executive Management Team on ad-hoc assignments as needed
    • Other related duties as assigned

    Minimum Qualifications

    • Excellent interpersonal, verbal and written communication
    • Strong organizational skills
    • Proficiency with Microsoft Suite
    • Previous administrative work or internship experience is preferred

    How to Apply

    If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at www.vanir.com

     

    VEVRAA Federal Contractor

    Request Priority Protected Veteran Referrals

    EOE Minorities/Females/Protected Veterans/Disabled

    Contact Email: careers@vanir.com

     

    Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

     

    We Participate in E-Verify

     

    Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

     

     

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