• Project Coordinator II

    Job Locations US-CA-Los Angeles
    Job ID
    2018-2304
    Category
    Operations
    Type
    Full-Time
  • About Vanir

    Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

    Job Description

    The Project Coordinator II provides project administration support in the areas of document control, coordination, communication, and distribution of project specific information, authorizations, documentation and statuses. Maintains current administration functions to manage and ensure adherence to all pertinent financials, statuses, and documentation. 

     

    Essential Duties & Responsibilities 

    • Provide all general administrative support to the College Project Team including correspondence processing and distribution, routine filing, and maintenance of office supply stock levels.
    • Coordinate arrangements for meetings and training as required.
    • Provide administrative support by conducting research, assisting on the preparation statistical reports, and handling information requests.
    • Process RFIs, change orders, and other construction related documents
    • Assists in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control
    • Review, proofread, and edit documents
    • Preparing and documenting meeting minutes
    • Assists in review Bond Program invoices and process approved payables per accounting procedures
    • Assist in processing of general contractor’s payment analysis
    • Enter invoice payment requests into program tool (Proliance)
    • Communicate with applicable program construction and professional services vendors as needed
    • Identify vendor billing discrepancies or inconsistencies and resolve expeditiously
    • Assists in contracts/task orders/purchase orders financial close out process
    • Other duties as assigned

    Minimum Qualifications

    • Bachelor's Degree from an accredited college or university is preferred
    • 5 years of administrative experience in a fast-paced office environment
    • Experience working on construction management programs and/or on a construction job site
    • Must be proficient with Microsoft Office
    • Must have keyboarding/computer experience
    • Must have very strong organizational skills, knowledge of office administration
    • Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents

    How to Apply

    If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at www.vanir.com.

       

    VEVRAA Federal Contractor

    Request Priority Protected Veteran Referrals

    EOE Minorities/Females/Protected Veterans/Disabled

    Contact Email: careers@vanir.com

     

    Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

     

    We Participate in E-Verify

     

    Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

     

     

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