Payroll Coordinator

Job Locations US-CA-Sacramento
Job ID

About Vanir

Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

Job Description

Assists with the development, administration, and maintenance of employee benefits, payroll, and related finance policy, procedure, and operation.


Essential Duties & Responsibilities:

  • Process payroll, multistate and union accurately using ADP Workforce Now
  • Process Adjustments, wage garnishments and exceptions to payroll
  • Monitor employee sick, vacation, and holiday status. Notifies employees of overused sick and/or vacation.
  • Process new hires, terminations, pay changes, etc.
  • Producing and reconciling payroll reports, preparing miscellaneous check requests and ensuring payment of garnishments
  • Oversee Flexible Spending Accounts
  • Set up payroll calendar
  • Assist with W-2 year end payroll processing
  • Register for tax identification numbers in new jurisdictions
  • Set up and maintain statutory allowances
  • Complete year end/beginning tasks for payroll
  • Monthly reconciliation
  • Efficiently process workers’ compensation claims
  • Maintain legally compliant personnel files. Maintain all payroll records.
  • Support the termination and leave process by preparing appropriate compensation/benefits letters and packaging appropriate documents
  • Oversee draft documents, as well as supporting documents, for filings such as Form 5500s and others related to employee benefits


  • 3-5 years’ experience processing multistate full cycle payroll for both exempt and non-exempt level and union employees required
  • Intermediate/advanced level skills in Excel required
  • Bachelor’s Degree with emphasis on Finance, Accounting, or Business preferred
  • ADP Workforce Now experience preferred

How to Apply

If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at


VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

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Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.


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