Executive Assistant

Job Locations US-CA-Hayward
Job ID
Administrative/ Clerical

About Vanir

Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

Job Description

The position of Executive Assistant is responsible for the direct administrative and operational support. Our unique culture fosters growth, communication, and teamwork. As a Vanir employee, you will be a vital member and help develop and support operational initiatives. 

  • Must have 5-8+ years’ experience with a successful track record of increasing team efficiency by operations and administrative support
  • Prior experience within the A/E/C industry including knowledge of construction project / program processes and procedures highly desired
  • Office Management, experience with creation of editing of contracts, review of invoices, developing and creating presentations, and editing of Microsoft Word documents
  • Must be a self-starter, with good creative problem solving and analytical skills
  • Organized, detail oriented, confident and professional
  • Experience assisting and coordinating company meetings and events is required, may include some or all of the following; event planning, contract review (hotel/catering/other vendors), scheduling, invitation, reservation and preparation of guest accommodations and the distribution and preparation of meetings
  • Requires the ability to thrive in a team environment and take on new challenges as they arise and have the capacity as an operations analyst
  • Excellent communication, writing, and computer skills (Microsoft Office Suite) are necessary. Advanced MS Excel required.  Experience with office procedures, systems, and protocols required
  • Bachelor’s degree is preferred

How to Apply

If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at www.vanir.com.


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Contact Email: careers@vanir.com


Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.


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